Rules and regulations for film submissions and selections


1. DEADLINES AND CONDITIONS

1.1. About the festival:
CPH:DOX – Copenhagen International Documentary Film Festival – (also referred to as “the festival” below) is a part of The Foundation of the Copenhagen Film Festivals. The next edition of CPH:DOX takes place March 17-28, 2021.

1.2. Submission formats:
The festival is open to films of any duration including serials, VR and AR experiences, and other audiovisual formats.

1.3. Deadlines for submissions:
CPH:DOX 2021 will be open for submissions from July 2020. Films that have premiered after April 1, 2020, are eligible to apply. The deadlines are:

* September 1 for films completed before that date.

* December 1 for films completed after September 1.

Films selected for the festival are notified immediately, and all submitted films will be notified by mid-February. Please note that the festival is not able to respond with reviews and feedback to individual films.

1.4. Entry fees:
An entry fee of 300.00 DKK (approx. 40.00 EUR) applies to all film submissions of more than 30 minutes. The entry fee for films of less than 30 minutes and for interactive works is reduced to 150.00 DKK (approx. 20.00 EUR).

1.5. Premiere policy:
For the competition sections (see 2.1.), CPH:DOX gives priority to World Premieres and, secondarily, International and European Premieres. For the non-competitive sections, only Danish premieres are required. Films that have already been shown in Denmark or on national Danish television, or have been available on VOD platforms accessible from Denmark, are not eligible for selection unless specific authorisation has been given by the CPH:DOX Programme Department.

1.6. Transfer of rights and conditions:
If the rights for a film already confirmed for CPH:DOX are transferred from one rights holder to another before the festival, the original rights holder with whom the festival has confirmed the film is obligated to inform the new rights holder of the participation of the film in the festival, including any conditions under which the film was originally confirmed. Any legal uncertainties and possible sharing or transfer of screening fees, accreditations or other valuables must be negotiated between the former and new rights holders. Additional conditions on the part of the festival cannot be added by the new rights holder without the approval of the festival.

1.7. Promotion:
The festival’s laurels are available on request for films in the official selection. Producers and distributors of participating/winning films are requested to include in future promotional material the mention of participation in / winning of an official competition at CPH:DOX, along with the festival’s laurels.

1.8. Withdrawal:
A selected and confirmed film cannot be withdrawn from the programme after January 1, 2021. Films confirmed after January 1, 2021, cannot be withdrawn from the festival upon confirmation.

2. SECTIONS AND COMPETITIONS

2.1. Competitions and awards:
The festival selects films for six competitions:

* DOX:AWARD: International main competition (features)

* NEW:VISION AWARD: Experimental and artists’ films (shorts, midlength films and features)

* NORDIC:DOX AWARD: Films from the Nordic countries (features)

* F:ACT AWARD: Films from the field between investigative journalism, activism and documentary (features)

* NEXT:WAVE AWARD: Innovative films by emerging filmmakers and artists (shorts, midlength films and features).

* POLITIKEN:DANISH:DOX AWARD: Danish films awarded by the newspaper Politiken (features).

The winning film in each competition is selected by appointed juries. Each prize goes to the director(s) of the winning films and is a cash prize of 5.000 euros with the exception of the Next:Wave Award of 2.500 euros and the Politiken:Danish:Dox Award. In addition to the prize the juries are free to hand out Special Mentions in the relevant competition categories.

2.2. Non-competitive sections:
CPH:DOX presents a string of non-competitive and thematic sidebars including: 

* SPECIAL PREMIERES: High-profile premieres out of competition

* HIGHLIGHTS: Festival hits and audience favourites

* ARTISTS & AUTEURS: New work from established filmmakers

* SOUND & VISION: Music films

* CPH:SCIENCE: Science films

* CHANGE MAKERS: Activist and social issue films

* JUSTICE: Films about social justice and the rule of law

* DANISH:DOX: New Danish films including shorts and artists’ films

* INTER:ACTIVE: Virtual Reality works and interactive installations.

* Various thematic sections specific to a particular edition of the festival.

2.3. Online festival:
CPH:DOX selects and invites a limited number of films from the programme to be a part of its online festival for a limited number of time. Invitations are confirmed individually with the rights holders in advance, who will be contacted with further details along with the official invitation.

2.4. Placement:
It is not possible to apply for a specific section or competition. The selection and placement of a film in a specific section is entirely at the discretion of the festival.

3. PREVIEW LINKS AND SCREENERS

3.1. Requested materials:
The applicant is requested to either submit an online preview link or send a DVD / Blu-ray screener of the film. It is possible to fill in an entry form for a film still in production without including a preview link which can be sent to the festival upon agreement with the CPH:DOX Programme Department. Please indicate in the entry form if the submission is a rough cut or a work in progress. Please note that DVDs / Blu-rays will not be returned.

3.2. Address:
DVD / Blu-ray screeners and other physical material should be sent to:

CPH:DOX
Att. Programme Dept.
Flæsketorvet 60, 3. tv.
1711 Copenhagen V
Denmark
Phone: +45 3393 0734

3.3. Proforma invoice:
For all letters sent from outside the European Union, please mention “Temporary export. For cultural purposes only. No commercial value. Insurance value for custom purpose only. No commercial transaction involved” and mark “No value”, or not more than “10 US$”.

4. SELECTED FILMS AND MATERIALS

4.1. Screening formats:
The festival is able to screen DCP, Blu-ray, 35mm and 16mm film. For short films, the festival is also able to screen h.264 files.

4.2. Requested materials:
The festival must receive a completed entry form as well as the materials requested below for all selected films in order to prepare the festival catalogue and online presentation of the programme. The requested materials should be submitted as soon as possible upon acceptance of the invitation, but no later than February 1, 2021. The festival accepts no liability for inaccuracies in submitted materials. The written programme notes are entirely at the discretion of the festival.

4.3. Catalogue and website credits:
The international festival catalogue and festival website will include the following credits: original title, international title, director, running time, country(ies) of production, premiere year, premiere status, production company, producer, and sales contact including email address. For films in competition, the director’s portrait photo and filmography will be printed in the international catalogue.

4.4. Stills:
All submitted films are requested in the entry form to provide a selection of stills in high resolution (print quality) which the festival will be free to use for promotional and press purposes.

4.5. Trailer and video files:
Films selected for the festival are requested to provide a trailer and a downloadable video file of the final version of the film (preferably in the h.264 format) for internal and press use, and for CPH:MARKET (see 4.6.). All submitted films are asked to provide a trailer which the festival will be free to upload to its own channels and embed on its website. If a trailer is already publicly available, the festival will be free to upload and embed it in order to promote the film and its selection. The festival has permission to use excerpts from selected films, with a maximum of 3 minutes, nationally and internationally for promotional purposes (for short films, the total duration of the excerpts is not to exceed more than 10% of the film’s running time).

4.6. CPH:MARKET:
Titles selected for the festival’s official programme are included in the online digital screening platform CPH:MARKET, unless otherwise indicated on the entry form or by the rights holder. CPH:MARKET is accessible for professional guests with valid festival accreditations during the festival, as well as for 30 days after the festival.

4.7. Subtitle policy:
All films are screened in original language versions with English subtitles unless the dialogue is already in English.

4.8. Screening schedule:
Scheduling of the public screenings and Press & Industry screenings is entirely at the discretion of the festival.

5. DISPATCH OF SCREENING PRINTS OF SELECTED FILMS

5.1. Shipment of prints:
Detailed print shipment information will be provided upon selection of the film.

5.2. Print availability:
Unless authorized by the festival, the screening print must be made available for the whole festival period and must arrive in Denmark before February 26, 2021. The sender is requested to inform the festival on the means of dispatch, date of shipment and Airway bill number. In case the festival will share the screening print with another festival it is the responsibility of the participant to inform both festivals of correct shipping addresses and all contact details.

5.3. Shipment policy:
The festival offers to cover inbound and outbound shipments of screening prints, unless the print is being forwarded to another festival which is then expected to cover the outbound shipment from Copenhagen.

5.4. Proforma invoice:
A proforma invoice must accompany the screening print stating the name of the sender, the title of the film, format, running time, and whether it is in colour or black & white. Please state: “Temporary export. For cultural purpose only. No commercial value. Insurance value for custom purpose only. No commercial transaction involved.”

5.5. Return of prints:
All screening prints will be returned within four weeks after the festival. It is the responsibility of each participant to inform the festival in due time about (any change in) the details of the return address as well as the desired date of arrival at the return address.

5.6. Print insurance:
The insurance of the copies comes into effect the moment the film has arrived at the festival’s office or has been received by the agent at Copenhagen Airport. The insurance remains in effect until the film is reshipped. In case of damage to or loss of a film during the festival, the festival is only responsible for the costs involved in making a new print or replacing the damaged reel(s) based on the current laboratory rates for ordering a standard print.

5.7. Print damage:
Damage to a screening print must be reported to the festival in writing within a month after return and prior to any following screening. Any claims will be judged by the reported state of the print. The insurance does not cover any damage during normal screening use.

6. DATA POLICY

By submitting a film, you accept our Data Policy in accordance with the GDPR.

7. CONCLUSION

Entry and participation of films implies unconditional acceptance of these rules and regulations. In unspecified cases, any final decisions are at the discretion of the festival.